Crafting the perfect follow-up email after a job application is a delicate balance. You want to express enthusiasm and initiative without coming across as overly eager or impatient. One key element to achieving this is writing an effective subject line that grabs attention and encourages the recipient to open your email. Here’s how to master the art of job application follow-up subject lines.
Why the Subject Line Matters
The subject line is the first thing a hiring manager or recruiter will see. A compelling subject line increases the chances of your email being opened, while a vague or poorly worded one might land it in the trash or spam folder.
- Fact: Studies show that 47% of recipients open emails based solely on the subject line.
- Key Tip: Your subject line should be professional, clear, and relevant to the position.
Characteristics of a Strong Subject Line
- Clarity: Be direct and let the recipient know the purpose of your email.
- Personalization: Include specifics like the job title or the company name.
- Professional Tone: Avoid overly casual language.
- Brevity: Keep it short and to the point (around 5-7 words is ideal).
- Call to Action: Imply an action, like reviewing your application or scheduling a follow-up.
Examples of Effective Job Application Follow-Up Subject Lines
General Follow-Up:
- “Following Up on My Application for [Position]”
- “Revisiting My Application for [Job Title]”
After an Interview:
- “Thank You for the Interview – [Your Name]”
- “Post-Interview Follow-Up for [Position]”
When Reaching Out to a Recruiter:
- “Touching Base Regarding My Application”
- “[Your Name] – Application Status Inquiry”
If You Haven’t Heard Back:
- “Checking In: Application for [Job Title]”
- “Request for Update on My Application”
How to Structure Your Follow-Up Email
1. Start with a Polite Greeting
Address the recipient by name whenever possible. For example:
- “Dear [Hiring Manager’s Name],”
2. Mention the Role and Date of Application
Provide context so the recipient knows exactly why you’re reaching out.
- Example: “I recently submitted my application for the [Job Title] role on [Date] and wanted to follow up on its status.”
3. Reiterate Your Interest
Briefly explain why you’re excited about the opportunity.
- Example: “I’m particularly drawn to this role because of my passion for [specific aspect of the job or company].”
4. Highlight a Key Qualification
Remind them of a relevant skill or achievement.
- Example: “With over [X years] of experience in [field], I believe my expertise aligns well with the needs of your team.”
5. Close with Gratitude and a Call to Action
Thank the recipient for their time and politely request an update.
- Example: “Thank you for considering my application. I would appreciate any updates on the hiring process. Please feel free to contact me if additional information is needed.”
Mistakes to Avoid
1. Being Too Pushy
Avoid phrases like:
- “I demand an update.”
- “Why haven’t I heard back yet?”
2. Using Informal Language
Stick to a professional tone. Skip slang or overly casual phrases like “Hey there!” or “Just checking in, lol.”
3. Overloading the Subject Line
Avoid cramming too much information. Keep it simple and relevant.
4. Failing to Proofread
A subject line with typos or grammatical errors can ruin your credibility.
Best Practices for Timing
- After Application Submission: Wait 7-10 days before sending a follow-up.
- Post-Interview: Send a thank-you email within 24 hours, then follow up about the hiring process after a week if you haven’t heard back.
Sample Email Template
Subject Line: Following Up on My Application for [Job Title]
Body:
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently applied for the [Job Title] position on [Date] and wanted to kindly inquire about the status of my application.
I am very enthusiastic about the opportunity to contribute to [Company Name] and am confident that my skills in [specific skills] make me a strong candidate for this role. Please let me know if there is any additional information I can provide to assist in the hiring process.
Thank you for your time and consideration. I look forward to your response.
Best regards,
[Your Full Name]
[Your Contact Information]
Conclusion
A thoughtful and well-crafted follow-up email can make a significant difference in your job application process. With an engaging subject line and professional tone, you demonstrate both interest and professionalism—qualities every employer values. By following these tips and examples, you’ll position yourself as a standout candidate and increase your chances of landing that coveted interview.
