Following up on a job application is an important step in the job-seeking process. It shows your enthusiasm for the role and helps you stay top of mind for recruiters or hiring managers. A well-crafted email can make a positive impression. Here are some email templates tailored to different follow-up scenarios for the Kenyan job market.
1. General Follow-Up Email Template
Use this template when following up after applying for a job and no specific timeline was provided.
Subject: Follow-Up on [Job Title] Application – [Your Full Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] on [Application Date] and wanted to kindly follow up regarding the status of my application.
I am enthusiastic about the opportunity to contribute to your team, particularly with my skills in [mention a specific skill relevant to the role]. Please let me know if any additional information is required or if there are updates on the hiring process.
Thank you for considering my application. I look forward to the possibility of contributing to [Company Name].
Kind regards,
[Your Full Name]
[Your Contact Information]
2. Follow-Up After an Interview Email Template
Use this template to thank the interviewer and express your continued interest after an interview.
Subject: Thank You for the Interview – [Job Title]
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me on [Interview Date] to discuss the [Job Title] position at [Company Name]. I thoroughly enjoyed our conversation and learning more about the role and your team.
I am particularly excited about [specific detail discussed in the interview, e.g., the upcoming project or team values], and I am confident that my experience in [relevant experience] would make me a valuable addition to your team.
Please let me know if there are any further steps I should complete or additional information I can provide. I look forward to hearing from you regarding the next steps in the hiring process.
Thank you once again for the opportunity.
Best regards,
[Your Full Name]
[Your Contact Information]
3. Follow-Up on a Job Application With a Referral
If you applied through a referral, mention it politely to strengthen your email.
Subject: Follow-Up on [Job Title] Application – Referred by [Referrer’s Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name], having been referred by [Referrer’s Name], and I wanted to follow up on my application.
I am very excited about the opportunity to bring my [specific skills or experience] to your team and contribute to [specific company project or goal]. [Referrer’s Name] spoke highly of the company culture and the impactful work being done, which aligns with my professional goals.
Please let me know if there are updates regarding my application or if any further information is needed. I appreciate your time and consideration and look forward to hearing from you.
Kind regards,
[Your Full Name]
[Your Contact Information]
4. Follow-Up on a Delayed Response Email Template
If a recruiter promised to get back to you by a certain date but hasn’t, use this template.
Subject: Follow-Up on [Job Title] Application Status
Dear [Hiring Manager’s Name],
I hope you’re doing well. I am following up regarding the [Job Title] position at [Company Name]. I had submitted my application on [Application Date] and understand you might be finalizing the selection process.
I remain very interested in the role and believe my experience in [specific skill or experience] aligns with your team’s needs. Please let me know if there is an update or if any further information is needed from my end to assist in your decision-making process.
Thank you for your time and attention. I appreciate the opportunity and look forward to hearing from you.
Warm regards,
[Your Full Name]
[Your Contact Information]
5. Networking-Based Follow-Up Email Template
If you made contact with someone at a career event or via LinkedIn, you can use this template.
Subject: Following Up on [Job Title] Opportunity – [Your Name]
Dear [Contact’s Name],
I hope this email finds you well. We recently connected at [Event Name/Platform], and I appreciated the insights you shared about [Company Name]. Following your advice, I applied for the [Job Title] position on [Application Date].
I wanted to kindly follow up on my application and express my continued interest in joining [Company Name]. My background in [specific skill or experience] aligns closely with the role’s requirements, and I am eager to contribute to your team.
Thank you for your time and consideration. I would be happy to provide any additional information or documents if needed.
Best regards,
[Your Full Name]
[Your Contact Information]
Tips for Effective Job Application Follow-Up Emails
- Be concise and polite: Recruiters appreciate professionalism.
- Customize your email: Personalize each follow-up to reflect the specific role and company.
- Proofread carefully: Typos and errors can harm your chances.
- Respect cultural norms: In Kenya, professionalism and a respectful tone are essential.
With these templates and tips, you’ll make a strong impression and enhance your chances of landing your desired role. Good luck!
